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| This screen allows you to view or enter piece mark information
into the STS system. This is the only way to "hand enter" piece
mark information into the databases. The other means of placing piece
mark information into the system is by importing the information through
the Import/Export options menu. The following information may be entered in the Piece Mark Entry Window. ("*" indicates that data must be entered in these fields):
Cust # Enter the customer number of the information that you are wishing to edit or view. If you cannot remember their number, press the F2 key for a listing. Job # Enter the job number for the customer that you are wishing to view or edit. If you do not remember the specific job number for this customer, press the F2 key for a complete listing. The manner of how this customer was set up in the system will determine the minimum length of the job number that can be used. See the Customer Information Screen for additional information. B.C. Form Enter the bar code (B.C.) form number at this prompt. The B.C. form number is just a customer number. The main difference between this field and the customer number field is that the B.C. form determines the formatting of the bar code ID number. If you are the fabricator, I usually suggest that you set yourself up with a customer number of "1" in the Customer Information window. When you do this, you have to tell the system how you want the bar code ID number to appear on the labels. So, for example, when you are doing work for an engineering firm you place their number in the customer number field and your customer number "1" in the B.C. form field. When the bar code ID numbers are generated within the system as you enter the data, they will have your prefix and job number in the ID bar code. If you are someone other than the fabricator, the customer and B.C. form number are usually the same number. If you cannot remember the B.C. form number, press the F2 key for a listing. SO # Enter a shop order number in this field that is on this job number. If you cannot remember the number, press the F2 key for a listing. If you do not use shop order numbers, just enter the job number again. Load # Enter a load number in this field that is on this job and shop order. If you are entering the piece mark information for the first time, I suggest that you leave this field blank unless you already know what load number this piece is on. This would probably occur if you were having to hand enter the data from a packing list. A blank load number indicates that this piece has not been received or shipped and therefore is available to be assigned to load number during shipment. You will also notice that the data you receive in the Standard format file will not have a load number until that item has been shipped. If you are calling up existing information and you cannot remember the load number, press the F2 key for a listing. Cust P.O. # Enter the customer's purchase order number in this field. If you are using P.O. specific category codes, this information will be required before you can generate any reports. Release # Enter the release number of the customer's purchase order. Empl # Enter the employee number of the person entering this data into the STS system. This is a required field and if you cannot remember your employee number, press the F2 key and a list of the employees in the system will be displayed to the screen. ID Status This is a field in which you can enter any information about this particular ID number that you wish. Examples of various status codes could be "DAMAGED", "RECEIVED" or "INSPECTED". This is not required, it is simply an informational field you can use to help manage your material. ID Location This is a field in which you can enter any information about this particular ID number's location. Examples of various locations could be "RECV", "A1" or "LOAD DOCK". This is not required, it is simply an informational field you can use to help manage your material. If the companies down stream from the fabricator all the way to the job site are using the STS package to ship and receive the steel, this location data is included in the EDI Receiver format file and will update your system when you import that file. Qty Bar Code When the STS system generates bar code labels, it also places a quantity bar code on the label. 99% of the time this quantity bar code will represent a quantity of one. In those cases where you are labeling a bucket of bolts, this prompt should be filled with the quantity of bolts in the bucket. # of Labels This field tells the system how many bar code labels to produce every time you print the labels for this ID number. In some rare cases, you may want to generate two bar code labels for each ID number, one for each end of the product. The default setting is one. ID Number This is a field in which you would enter the ID number of an existing piece to call up its information for viewing or editing. If you are entering a new piece mark into the system, leave this field blank. The STS program will automatically generate the next available ID number and assign it to the piece mark you just entered. Seq # Enter the sequence number of this piece mark. If you do not use sequence numbers, leave the field blank. Qty If you are entering a new piece mark in the system, enter the total number of pieces that exist for this given piece mark. For example, if there are eight 1B1 beams, you would enter "8" in the qty prompt. The system would then ask if you want to generate multiple bar code ID numbers. If you answer Yes to this question, the system will generate eight unique ID numbers, one for each 1B1 beam. If you answer No, one bar code ID number will be generated that has a quantity bar code value of eight. In the first scenario, the bar code ID number represents a quantity of one, so regardless of how many times you scan the bar code, you only ship or receive one piece. In the second scenario, the bar code ID number represents a quantity of eight pieces. The obvious use of this question comes when you are generating ID numbers for buckets of bolts or items that are banded or wired together. Piece Mark Enter the piece mark of the item in this field. There is not any incorrect way of entering this information. The system will take what you enter. Note: We only track the major piece mark or assembly number, not the minor piece marks. Wt Ea (Lb) Enter the weight of each piece in this field. Width Enter the width of the piece, if the width field is applicable to this item. To enter a width of 10 3/4" enter the numbers as 10 3 4 and press the enter key. The width is always assumed to be in inches. Enter zero or leave the field blank if there is not a width. Length Enter the length of the piece in this field. To enter a length of 10'-6 3/4" enter the numbers as 10 6 3 4 and press the enter key. For items less than a one foot in length, enter the number as 0 6 3 4 with a zero as the place holder for feet. The length is always assumed to be in feet. Material Enter the material (W12X40, L 3X3X1/4, etc.) information in this field. There is not any incorrect way entering this information. The system will take what you enter. Description Enter the description of the piece mark in this field. Typically this is appears as "Beam, Plate, Angle, etc. The Push Buttons listed on this screen perform certain functions that the text inside the brackets somewhat describes. The Push Buttons can be executed by placing the cursor on the button by using the Tab or Arrow keys and pressing Enter. They may also be executed by moving the mouse cursor to the button and pressing the left mouse button. If the button is dimmed, this means that not all the required information has been entered to allow you to perform that buttons function. A functional description of each button follows - Add - When executed, this button will save the new or changed information to the appropriate tables in the system. This button can also be selected by holding down the control key and pressing Enter (Ctrl+Enter - ^Enter). Cancel - When this button is executed, all the fields in the window are cleared and the cursor is placed in the first input field. The database is not updated with the information that was on the screen prior to pressing the Cancel button. Delete - This button will mark the selected ID number for deletion from the appropriate tables in the system and this ID number will not be used again. The ID number will not be physically removed from the tables until the tables are re-indexed under the Rebuild Indexes menu option. If you are planning to create a Standard format export file, wait until after this export process to re-index the tables in the system. All records marked for deletion are sent out in the Standard format file to remove these deleted records from the other STS systems that have been receiving your export files. Quit - This button will close the input window and return you to the Main Menu Bar. This button can also be executed from anywhere on the screen by pressing the ESC key on your keyboard. The tables are not updated with the information that was on the screen prior to executing the Quit button. |
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Sales: (800) 563-6737
Fax: (512) 858-2008
sales@p2programs.com
Business Address
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Dripping Springs,
Texas USA 78620-1000
